Regular expenses kept in your head
Rent, salary and subscription due dates are left to memory.
Expense Automation
Clinic expense automation: stop keeping regular expenses in your head.
Track recurring expenses like rent, salaries and subscriptions automatically. Don’t miss due dates; protect your cash flow.
🏠
Clinic rent5th of the month
₺35,000⚡
Electricity20th of the month
Due soon🔁
Software subscription1st of the month
PaidDon’t keep it in mind — let the system keep it
Recurring expenses shouldn’t mean recurring work.
Define regular expenses once; the system reminds you on the due date and creates the record. See your cash plan in advance.
Familiar problems
How much will go out in expenses this month?
If revenue is tracked but expenses stay scattered, your profit becomes a guess at month end.
Due dates are missed
When a late payment goes unnoticed, late fees follow.
No cash plan
Decisions are made without knowing what will go out next month.
What changes
Before and after.
You pay the same expenses, but see in advance when and how much will go out.
Today
Expenses are paid from memory
Due dates are missed.
With Clineo
Define it once — You define a recurring expense with its amount and period; the system puts it on the calendar.
Today
Payment dates are missed
Late fees appear.
With Clineo
Due-date reminders — You’re notified when a payment is due and notice late payments.
Today
Cash flow isn’t visible
Decisions are made on guesses.
With Clineo
Cash plan — You see future expenses in advance and track them item by item.
Why Clineo
Get your expenses in order.
Expense automation shares the same data as accounting and reports.
Recurring expenses
Define regular expenses once.
Due-date reminders
Get notified when payment is due.
Cash plan
See future expenses in advance.
Budget control
Track expenses item by item.
Don’t miss a thing
Notice late payments.
Documented records
Keep every expense with a description.
How it works
Expense automation in four steps.
Expense automation shares the same data as accounting and reports.
Define the expense
Enter the amount and period.
The due date is set
The system puts it on the calendar.
A reminder arrives
You’re told when payment is due.
It’s recorded
The payment is recorded in finance.
Note: Expense automation is for clinic cash management; you continue to handle official accounting with your accountant.
Works together with
Which modules does it connect with?
Expenses are the half of finance that has to be read together with revenue.
Accounting
revenue and expenses are gathered in one place
Inventory Management
plan supply expenses
E-Invoice Integration
run the document side linked
Basic Reporting
read the profit picture with indicators
Doctor Commission Calculator
commissions are a regular expense item too
AI assistant
Neo tells you what’s coming up.
Say “which expenses are there this month” and Neo brings up the list. You see what’s coming due at the start of the day.
Clear limits: Neo doesn’t make clinical decisions and doesn’t show data you’re not authorized to see. Permission rules apply to Neo exactly the same way. Take a closer look at Neo.
Where to start
What’s the first step?
Start by defining your fixed expenses: rent, salaries and subscriptions. They’re the easiest to set up because their amounts and due dates are known. After a month, you’ll see what your cash plan looks like. Variable items like electricity you also define with their period and update the amount when paying.
FAQ
Expense Automation FAQ
If your answer isn’t here, you can ask us directly in the demo call.
Ask in the demoDoes expense automation replace accounting?
No. It’s for clinic cash management; you continue to handle official accounting with your accountant.
Which plan includes this feature?
Expense Automation is part of the Clineo Smart plan. The Enterprise plan includes everything in Soft and Smart, so it’s available there too.
Which expenses can I define?
Any recurring item, like rent, salaries and subscriptions. You enter the amount and period once; the system reminds you on the due date.
Can I document the expenses I pay?
You keep every expense with its description; the payment is recorded in finance and stays trackable item by item.
How do I track expenses with variable amounts?
You define the period and update the amount when paying. For items like electricity, the due-date reminder still works.
Can I categorize expenses?
You track expenses item by item and keep them with descriptions. That way it’s clear at period end what was spent where.
Ready when you are
Get your expenses in order.
Let’s plan a short walkthrough for your specialty so you can see this feature in your own clinic workflow.