The remaining quantity is unknown
Only one person knows what’s left in the cupboard. When that person is on leave, nobody knows.
Inventory Management
Clinic stock management: see supplies before they run out.
Control stock levels, movements and critical products. Record quickly by barcode and notice running-out supplies in time.
You don’t like surprises
What’s on the shelf and what’s running out — clear.
Record stock in and out and set the critical level. When stock runs low, the item gets a critical badge, so you're not caught short in front of a patient.
Familiar problems
Why do supplies run out exactly when you need them?
In most clinics stock isn’t counted, it’s noticed. And the moment it’s noticed is usually too late.
Critical products run out without warning
When supplies run out during a procedure, the appointment is postponed.
Expiry dates slip by
An expired product can’t be used; the purchased supplies go in the bin.
What changes
Before and after.
You know what you have without counting.
Today
Stock is tracked by eye
Whoever opens the cupboard sees it; whoever doesn’t, doesn’t know.
With Clineo
Quantity stays on record — Supplies in and out are recorded. The remaining quantity is in one place everyone can see.
Today
Products about to run out go unnoticed
Orders are always placed at the last minute.
With Clineo
Critical level badge — An item that reaches your threshold gets a critical badge in the list, and the count shows at the top of the screen. You have time to order.
Today
Expired products are noticed afterwards
Unusable supplies are written off as a loss.
With Clineo
Date tracking — The expiry date is recorded; you see products nearing it in advance.
Why Clineo
The shelf is under your control.
Stock works together with barcodes, lot tracking and the drug catalog.
In and out
Record every supply movement and see what’s left.
Critical warning
See the critical badge when an item reaches your threshold.
Fast with barcodes
Identify the product by barcode and record it quickly.
Consumption
Every stock in and out is written to the movement log.
Cost visible
See each item's unit cost in the list.
Expiry tracking
Don’t miss expiry dates.
How it works
Stock in four steps.
Stock works together with barcodes, lot tracking and the drug catalog.
Define the product
Add the supply and its critical level.
Receive
Record purchased supplies by barcode.
Issue
Deduct what’s used from stock.
See the warning
Restock when it runs low.
Tip: Scanning barcodes/QR codes on drugs and medical supplies matches the product name and level automatically and reduces recording errors.
Works together with
Which modules does it connect with?
Stock sits in the background of clinic operations, linked to treatments and medical devices.
Accounting
record supply purchases as expenses
Expense Automation
log your supply costs
ÜTS Integration
run medical device notifications alongside
Treatment Planning
link the product and lot used to the treatment
Basic Reporting
see clinic reports on one screen
AI assistant
Neo tells you about critical stock.
When you ask "what’s at critical stock", Neo lists the products running low. You don’t need to navigate menus to reach the stock screen; you ask the question and the list comes up.
Clear limits: Neo doesn’t make clinical decisions and doesn’t show data you’re not authorized to see. Permission rules apply to Neo exactly the same way. Take a closer look at Neo.
New · 24 September
In and out by QR code.
You scan the QR code on the box both on receipt and on use; product, lot, expiry date and serial number are parsed.
Scan on use too
You deduct used products from stock by scanning; you don’t have to pick the lot by hand.
Invalid barcodes are rejected
A barcode whose check digit doesn’t match can’t open a new product card.
A lot not in stock isn’t deducted
If the scanned lot isn’t in stock, it isn’t deducted from another lot; you see a warning.
Confirmation for scans without separators
Even if the handheld scanner can’t send the field separator, the most consistent parsing is chosen and confirmation is requested.
To link products and lots to a treatment, see the implant and lot tracking page.
Works well with
These may also help you.
Lab material stock
A separate stock screen for dental labs.
FAQ
Frequently asked questions about Stock Management
Can’t find your answer? Open the demo and try it yourself. If you get stuck, the user guide is at hand.
Open the demoCan I receive stock by barcode?
Yes. You can record ins and outs by scanning the product barcode; there’s no need to type codes by hand.
Which plan includes this feature?
Stock Management is included in the Clineo Smart plan. Since the Enterprise plan includes all of Soft and Smart, it is available there too.
Who sets the critical level?
You do. You can set a separate threshold for each item; an item that reaches it gets a critical badge in the list.
Does it work in a clinic with several storerooms?
It works with a single stock list; there are no separate warehouses. Each item's remaining quantity, lot and expiry date sit in the same list.
Can I see how much of each supply I’ve used?
There's no ready-made consumption report. Stock in and out is logged, and you track the remaining quantity in the list. You order based on the current quantity and your threshold.
How often should I do a stock count?
When records are kept regularly, a count becomes a verification step. A periodic count is enough for most clinics; you close any difference with a stock-in or stock-out movement.
Ready when you are
Take control of your stock.
Open the demo and try Clineo in your own clinic flow. Your account opens right away, free for 14 days.