The remaining quantity is unknown
Only one person knows what’s left in the cupboard. When that person is on leave, nobody knows.
Inventory Management
Clinic stock management: know before supplies run out.
Control stock levels, movements and critical products. Record quickly by barcode and notice running-out supplies in time.
You don’t like surprises
What’s on the shelf and what’s running out — clear.
Record supplies in and out and set a critical level. Get a warning when stock drops; don’t run out of supplies in front of a patient.
Familiar problems
Why do supplies run out exactly when you need them?
In most clinics stock isn’t counted, it’s noticed. And the moment it’s noticed is usually too late.
Critical products run out without warning
When supplies run out during a procedure, the appointment is postponed.
Expiry dates slip by
An expired product can’t be used; the purchased supplies go in the bin.
What changes
Before and after.
You know what you have without counting.
Today
Stock is tracked by eye
Whoever opens the cupboard sees it; whoever doesn’t, doesn’t know.
With Clineo
Quantity stays on record — Supplies in and out are recorded. The remaining quantity is in one place everyone can see.
Today
Products about to run out go unnoticed
Orders are always placed at the last minute.
With Clineo
Critical level warning — Products falling below the threshold you set move up the list. You have time to order.
Today
Expired products are noticed afterwards
Unusable supplies are written off as a loss.
With Clineo
Date tracking — The expiry date is recorded; you see products nearing it in advance.
Why Clineo
The shelf is under your control.
Stock works together with purchasing, expenses and the drug catalogue.
In and out
Record every supply movement and see what’s left.
Critical warning
Get notified when stock drops below the threshold you set.
Fast with barcodes
Identify the product by barcode and record it quickly.
Consumption
Follow how fast each supply is used up.
Cost visible
Track stock value and expenses.
Expiry tracking
Don’t miss expiry dates.
How it works
Stock in four steps.
Stock works together with purchasing, expenses and the drug catalogue.
Define the product
Add the supply and its critical level.
Receive
Record purchased supplies by barcode.
Issue
Deduct what’s used from stock.
See the warning
Restock when it runs low.
Tip: Scanning barcodes/QR codes on drugs and medical supplies matches the product name and level automatically and reduces recording errors.
Works together with
Which modules does it connect with?
Stock sits in the background of the clinic’s workings but is tied to finance and supply.
Accounting
supply cost is reflected in finance
Expense Automation
plan regular supply expenses
ÜTS Integration
run medical device notifications alongside
Treatment Planning
anticipate supply needs for planned procedures
Basic Reporting
follow consumption and movements in reports
AI assistant
Neo tells you about critical stock.
When you ask "what’s at critical stock", Neo lists the products running low. You don’t need to navigate menus to reach the stock screen; you ask the question and the list comes up.
Clear limits: Neo doesn’t make clinical decisions and doesn’t show data you’re not authorized to see. Permission rules apply to Neo exactly the same way. Take a closer look at Neo.
New · 24 September
In and out by QR code.
You scan the QR code on the box both on receipt and on use; product, lot, expiry date and serial number are parsed.
Scan on use too
You deduct used products from stock by scanning; you don’t have to pick the lot by hand.
Invalid barcodes are rejected
A barcode whose check digit doesn’t match can’t open a new product card.
A lot not in stock isn’t deducted
If the scanned lot isn’t in stock, it isn’t deducted from another lot; you see a warning.
Confirmation for scans without separators
Even if the handheld scanner can’t send the field separator, the most consistent parsing is chosen and confirmation is requested.
To link products and lots to a treatment, see the implant and lot tracking page.
FAQ
Frequently asked questions about Stock Management
If your answer isn’t here, you can ask us directly in the demo call.
Ask in the demoCan I receive stock by barcode?
Yes. You can record ins and outs by scanning the product barcode; there’s no need to type codes by hand.
Which plan includes this feature?
Stock Management is included in the Clineo Smart plan. Since the Enterprise plan includes all of Soft and Smart, it is available there too.
Who sets the critical level?
You do. You can set a separate threshold for each product; products below the threshold go on the warning list.
Does it work in a clinic with several storerooms?
Yes. Because movements are recorded, you can trace which supply left from where.
Can I see how much of each supply I’ve used?
Yes. Because ins and outs are recorded, how much of each product was consumed in a period is reported. You set order quantities by looking at past consumption, not by guessing.
How often should I do a stock count?
When records are kept regularly, the count becomes a verification step. Periodic counts are enough for most clinics; you trace any difference through the movement log in the system.
Ready when you are
Take control of your stock.
Let’s plan a short walkthrough for your specialty so you can see this feature in your own clinic workflow.